Employment Opportunities

General Description

Responsibilities & Duties

• Performs customer service functions by answering employee requests and questions.
• Answer employee questions about policy and procedures; refers to HR Director or HR staff as needed.
• Provides overall administrative support to the HR department including maintaining, processing documentation and records.
• Compiles and prepares data for statistical reporting.
• Keeps employee records up-to-date by processing employee changes as requested.
• Verifies I-9 documentation and maintains I-9 records.
• Processes Oklahoma New Hire Reporting.
• Files papers and documents in to appropriate employee files and conducts audits of employee files
• Maintains employment website postings & advertisements and publications.
• Monitor and maintain office supplies
• Processes Supply Requests and Purchase Orders
• Ensure office equipment is properly maintained and serviced.
• Supports employment area with scheduling interviews, handling reference checks and personnel changes.
• Assists in projects such as: HR events, benefits open enrollment, job fairs, employee communications and meetings.
• Assists employees with new hire process including all necessary paperwork.
• Ensures that all employees receive up to date copy of the Administrative Systems Manual
• Assists with recruitment.
• Assists with the day-to-day efficient operation of the HR office.
• Other duties as assigned.

Qualifications

• High School Diploma or equivalent.
• Associates degree or equivalent study from an accredited college or university in Business or related coursework.
• A minimum of 1-3 years of office experience required.  Years of relevant experience may be substituted for required education on a year-by-year basis.
• Data entry/computer skills required.
• Excellent telephone and oral communication skills as well as written.
• Must be detail oriented and have the ability to multi-task.
• Must have a valid Oklahoma Driver’s License and be able to pass a background check and drug screen.

• Problem solving - the individual identifies and resolves problems in a timely manner and gathers and analyzes information skillfully.
• Interpersonal Skills - the individual maintains confidentiality, remains open to others’ ideas and exhibits willingness to try new things.
• Ability to exercise considerable initiative and willingness to learn Native American Human Resources Practices.
• Ability to establish and maintain good working relationships with other individuals of varying social and cultural backgrounds.
• Planning/organizing - individual prioritizes and plans work activities, uses time efficiently and develops realistic action plans.
• Must be able to interact both professionally and effectively with executive personnel, board members, and government officials, within and outside the tribal organization.

• Sitting or standing or walking for long period of time; occasional bending, squatting, kneeling, stooping; good finger dexterity and feeling; frequent repetitive motions; talking hearing and visual acuity.
• Must be able to travel if necessary.
• Frequent lifting (up to 15 lbs)
• Occasional lifting (up to 30 lbs)