Employment Opportunities
Enrollment Specialist
This position has been filled.
Public?:
Public
Division:
Enrollment
Reports To:
Director
Type of Position:
Regular Full Time
Location:
Absentee Shawnee Tribe / 2025 S. Gordon Cooper Dr. / Shawnee, OK 74801
General Description
This position will be located at the Tribal Enrollment’s Office at the Absentee Shawnee Tribe. This position is fulltime and functions under the direct supervision of the Enrollment Director and maintains and protects the Absentee Shawnee Tribal Roll. The Enrollment Specialist will provide excellent service to the Tribal Enrollment Department relating to Tribal Member and fellow employee interaction, researching, enrollment eligibility, denial and management.
Responsibilities
- Responsible for verifying eligibility for enrollment into the Absentee Shawnee Tribe of Oklahoma based on membership of parent(s)/grandparent(s) and descendants.
- Maintains & Updates Tribal membership rolls in Progeny database.
- Prepares and mails enrollment packets to new enrolled members.
- Processes and issues CDIB cards to tribal members.
- Mail or email requested forms to members or potential members.
- Maintain mail log with all incoming and outgoing mail for the department.
- Prepare resolutions for Executive Committee Meetings to enroll, relinquish or deny memberships for the Absentee Shawnee Tribe.
- Attend Executive Committee Meetings to explain or help answer any questions regarding Enrollment resolutions in the event the Enrollment Director cannot be present.
- Assists family members in researching ancestors.
- Provides enrollment listings for elections and General Council Meetings.
- Maintain department inventory and order supplies when necessary, pay monthly Enrollment expenses.
- Correspond daily with other Tribes and various entities verifying membership and requesting dual enrollment verifications.
- Responsible for the oversight in preserving all tribal resolutions, ordinances and minutes for posterity.
- Responsible for safeguarding the confidentiality of the Absentee Shawnee Tribal Roll.
- Maintain professional standards in all matters and strict department security, confidentiality, and quality.
- Participate in and attend tribal meetings or trainings as required.
- Assist the Enrollment Director to implement and maintain records retention plan for AST Roll and files.
- Adhere to all Tribal Policies and Procedures as illustrated in the current Administration manual and Tribal Constitution.
- Other duties as assigned by Enrollment Director.
Education & Qualification Requirements
- High School Diploma or GED
- 2+ Years experience in office setting
- Must be dependable, punctual and flexible
- Must have good spelling, typing and computer skills
- Must have excellent verbal and written communication skills
- Must have excellent Microsoft Office skills, Laserfiche and Progeny experience is a plus
- Must have ability to relate and work well with co-workers, tribal members, and the general public
- Must have ability to maintain files and utilize office procedures
- Must be able to pass a background and drug screen
- Native American Preference
Posted Date:
3 years 8 months ago