Employment Opportunities
Administrative Assistant
This position is currently open.
Public?:
Public
Division:
Representative's Office
Reports To:
Tribal Representative
Type of Position:
Regular Full Time
Location:
Absentee Shawnee Tribe / 2025 S. Gordon Cooper Dr. / Shawnee, OK 74801
General Description
The purpose of the position is to handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.
Responsibilities & Duties
- Manage and maintain Tribal Representative’s schedule and the schedule for the Tribal Representative’s Conference Room.
- Creates and implements community related activities for presentations, mail-outs and other related informational needs.
- Prepare invoices, reports, memos, letters and other documents, using word processing, spreadsheets, database, or presentation software.
- Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
- Open, sort, and distribute incoming correspondence, including faxes and email.
- Prepare responses to correspondence containing routine inquires.
- Perform general office duties such as ordering supplies and maintaining records.
- Traveling, on occasion, with and/for the Tribal Representative to various meetings.
- Make travel arrangements for the Tribal Representative.
- Other duties as assigned by the Tribal Representative
Education and Qualifications
- Associate’s Degree (preferred but not required) and a minimum of two years of professional or technical administrative experience in business or public administration or an equivalent combination of education and experience, substituting one year of qualifying experience for each year of the required education.
- Effective oral and written communication skills.
- Must have a valid Oklahoma Driver’s License.
- Must be able to pass a background check.
Physical Requirements Working Conditions
- Sitting or standing or walking for long period of time; occasional bending, squatting, kneeling, stooping; good finger dexterity and feeling; frequent repetitive motions; talking hearing and visual acuity.
- Frequent lifting (up to 15 lbs)
- Occasional lifting (up to 30 lbs)
The Absentee Shawnee Tribe of Oklahoma (AST) is committed to Equal Employment without regard to race, religion, color, gender, national origin, age, disability, or sexual orientation. However, in accordance with the Indian Preference Act (Title 25 U.S. Code 472 and 473) preference in filling vacancies are given to qualified Indian candidates. AST will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990 and its amendments.
Native American Preference/EEO/Drug Free/Smoke Free Workplace
Posted Date:
4 days 20 hours ago
Closing Date:
Friday, July 12, 2024