Employment Opportunities

This position is responsible for supporting daily office operations, organizing and filing supporting documentation, and overseeing general administrative tasks within the department. Additionally, the role involves providing assistance throughout the Procurement process, including tasks such as adding vendors, reconciling invoices, entering documents into the purchasing system, negotiating contracts, and performing data entry.

• Review and analyze standard requisitions, invoices, and orders for all purchases.
• Verify entity registration status and add vendors to the MIP Accounting system.
• Match invoices with corresponding purchase requisitions for payment processing.
• Demonstrate strong attention to detail, the ability to multitask, and maintain accuracy in data entry.
• Perform data entry and manage regular vendor updates and maintenance.
• Possess knowledge of purchasing procedures, including generating purchase orders, selecting vendors, contract management, and understanding contract terms.
• Monitor and track inventory levels to determine when new items should be ordered or purchased.
• Assist with tagging and maintain a computerized record of tribal assets.
• Perform other duties as assigned.

• High School Diploma and 3 years of office experience required.
• Proficient in general office tasks, data entry, computer applications, and able to collaborate effectively with colleagues.
• Strong written and verbal communication skills.
• Analytical skills, ability to organize, prioritize and perform multiple tasks.
• Comfortable utilizing technology to manage procurement processes and stay ahead of upcoming changes.
• Resilient, self-motivated, and capable of working under pressure.
• Strong attention to detail is required.
• Must possess a valid Oklahoma Driver’s License.
• Must be able to pass a background investigation.

• Sitting or standing or walking for long period of time; occasional bending, squatting, kneeling, stooping; good finger dexterity and feeling; frequent repetitive motions; talking hearing and visual acuity.
• Travel as necessary
• Frequent lifting (up to 50 lbs)

The Absentee Shawnee Tribe of Oklahoma (AST) is committed to Equal Employment without regard to race, religion, color, gender, national origin, age, disability, or sexual orientation. However, in accordance with the Indian Preference Act (Title 25 U.S. Code 472 and 473) preference in filling vacancies are given to qualified Indian candidates. AST will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990 and its amendments.

Native American Preference/EEO/Drug Free/Smoke Free Workplace